PLANNING COMMISSION BIG BOX REVIEW SUBCOMMITTEE MINUTES

Staff: Sarah More, James Maurer, and Kathy Buchanan, Planning; Michael McCrory, City Attorney's Office

Interested Parties: Connie Diamos; Bob Samuels; Carmen Vitello; Anne Murray; Chris Tanz; Jerry Anderson; John Rupley; Ila Rupley; Bill DuPont; Karen Leone, Ward 2; Frank Bangs; Mr. Fink; Jim Fearon, Ward 4; Bill Kelley

1. Call to Order: Mr. Tomlinson, the Subcommittee Chairperson, called the meeting to order at 4:05 p.m.

2. Minutes for Approval: Mr. Morgan moved to approve the June 20 minutes, and Ms. Joosten seconded the motion. The minutes were approved by voice vote (3:0, Ms. Evans and Mr. Sayler-Brown absent).

Mr. Tomlinson explained the structure of the Big Box Review Subcommittee and stated that two of the five members were unable to attend today's meeting. He said that Grace Evans and Thomas Sayler-Brown would not be in attendance and Mr. Sayler-Brown had asked that, if at all possible, discussion on setbacks and buffers be delayed until he could attend. Ms. Joosten stated she felt a discussion of applicability should occur prior to determining setback distances.

Mr. Morgan moved that staff prepare a draft of the Land Use Code (LUC) amendment with blanks for those quantitative areas that are still to be determined, setbacks, etc., and deleting Sec. A.13, Combination of Retail with Food and Beverage Sales. Mr. Tomlinson seconded the motion and opened it up for discussion. Discussion ensued between the Subcommittee members, staff, and members of the audience. The motion was approved 2:1 (Mr. Morgan and Mr. Tomlinson, aye; Ms. Joosten, nay; Ms. Evans and Mr. Sayler-Brown, absent).

A discussion followed using Ms. More's memo of June 4, and direction was given by the Subcommittee members to staff for use in the preparation of the proposed draft. Ms. Joosten requested that staff provide information on the neighborhood notification procedures for the by right, Type V Administrative, and Type III Legislative procedures. In addition, she clarified that her question concerning applicability was whether the ordinance would apply to the big box only or to the entire site. A discussion ensued concerning references in the existing ordinance to "building," "buildings," "project," and "site" and how this needs to be clarified by staff.

4. Next Meeting: There will be no meeting next week due to the July 4^th holiday. The next meeting will be held on July 11 at 4:00 p.m. in the same location, Himmel Park Library Meeting Room, 1035 N. Treat Avenue.